Expense Reimbursement Policy

1. Submission Window
Expense reports must be submitted within 30 days of the purchase date. Expenses submitted after this window may be denied.

2. Receipts
Itemized receipts are required for any single expense over $25. Credit card statements alone are not sufficient documentation.

3. Meals While Traveling
Meals during business travel are reimbursed up to $75 per day. Alcohol is not reimbursable except at company-sponsored client dinners, subject to manager approval.

4. Airfare and Lodging
Employees should book economy-class airfare and lodging at or below the mid-range rate for the destination city, using the company's designated travel booking tool whenever possible.

5. Approval Workflow
All expense reports require approval from the employee's direct manager. Reports over $1,000 require an additional approval from a department head.

6. Non-Reimbursable Expenses
Personal entertainment, traffic or parking fines, and expenses for a companion who is not conducting company business are not reimbursable.
